AYF Consortium Specific Student Cancellation Policies:
Before the AYF Arrival Date: no cancellation fee
On or after the AYF Arrival Date: full consortium fee is charged

Students may wish to cancel their participation before the program begins or withdraw after the program starts. Official cancellations or withdrawals are effective the date IAP has received written notification from the student. In either case, only recoverable IAP program fee costs will be waived or refunded. The IAP Acceptance Deposit is non-refundable. In all cases, non-IAP program fees are the responsibility of the student.

As the amount of program fee costs that are recoverable can vary greatly depending on the program and the timing of the cancellation/withdraw, IAP strongly encourages students to check with IAP regarding what the specific amounts may be before making a final decision.

If a student cancels their participation between the dates below, a $300 IAP Cancellation Fee will be charged in additional to any non-recoverable IAP program fee costs:

Accepted students pay a non-refundable IAP Acceptance Deposit to secure a place in the program which is credited to the IAP program fee. The remainder of the IAP program fee is billed by the UW-Madison Bursar’s Office as an eBill. eBills are sent approximately four weeks in advance of the general payment due date listed below. Official payment due dates are on the eBill. If a student has a problem meeting the payment due date, the student should contact their IAP Financial Specialist before the eBill due date to avoid penalties.

Students may incur additional charges during or after their study abroad program (i.e.: single room charge, additional course fee) for which the student will be billed. At any time, a student can view their account balance and financial aid awards in MyUW. Payments must be paid by the due date on the student’s eBill. Payments received after the due date listed on the eBill will be charged a $100 late fee. IAP reserves the right to cancel a student’s participation and/or to place a hold on the student’s UW record for failure to pay.

Information on payment methods and delivery, late fees, and financial aid disbursement and refunds can be found on the Bursar’s Office website at www.bussvc.wisc.edu/bursar. Review the IAP Study Abroad Handbook for more details on the payment process.

UW-Madison student may be able to utilize financial aid on UW-Madison study abroad programs. Guidelines on the usage can be found on the Office of Student Financial Aid (OSFA) webpage at www.finaid.wisc.edu.

If you have not received aid in the past, you may still be eligible for financial aid to help with your study abroad expenses. Students interested in receiving financial aid (loans, grants, scholarships) should complete the Free Application for Federal Student Aid (FAFSA) which is available online at www.finaid.wisc.edu. It is possible to apply for aid anytime during the academic year. However, it can often take in excess of 4 weeks to complete the processing of your application with OSFA; therefore, it is best to apply as early as possible.

If you already receive aid, you may qualify for additional funding to offset the extra costs sometimes associated with study abroad. Additional aid often comes in the form of loans, although there are some need-based study abroad grants available annually through OSFA. Likewise, if anticipated study abroad costs are less than on-campus costs; aid packages can be reduced. IAP provides OSFA with program cost information for each of our study abroad participants.

According to OSFA, if you accept your financial aid award before you leave the U.S. and complete and return promissory notes for loans (if appropriate), financial aid funds will be credited to your UW account no sooner than 10 days prior to the start date on campus for the applicable fall or spring semester (5 days prior for summer abroad programs.) If your program start date is after the start date on campus, financial aid funds will be disbursed 10 days prior to the later start date. OSFA cannot legally disburse funds sooner than that. Therefore, it is important that you apply for financial aid long before you leave on your abroad program (at least by March 1 for a summer program; by June 1 for an academic year or fall program; and by October 1 for a winter intersession or spring abroad program). Your financial aid funds will be credited to your IAP program cost(s). If you have more than enough aid to cover the program cost(s), you will receive a refund (either electronically or paper check by mail depending on what you have set-up with the Bursar’s Office).

Questions about financial aid and funding your study abroad program should be addressed to:
Heidi Johnson
OSFA Financial Aid Advisor
University of Wisconsin-Madison
Tel: 608-262-3060
Email: heidi.johnson@finaid.wisc.edu

Students are encouraged to apply for scholarships and grants. Visit IAP’s Scholarship Information at www.studyabroad.wisc.edu/scholarships.html which has detailed information regarding study abroad scholarships, creative fundraising ideas, and other helpful financial tips.

Private scholarships received from agencies or companies outside the university may or may not allow students to use the scholarship for off-campus study abroad programs. Students should consult with the scholarship grantor if this is not clarified in the scholarship award letter.

Student scholarship recipients for the following scholarships should inform their IAP Financial Specialist to receive assistance with using this award when studying abroad:

• Chancellors Scholar
• National Security Education Program (NSEP)
• Powers Knapp
• UW Athletic scholarships